Project Budget Template

Track planned vs actual by line item and category for any project. Over-budget rows are flagged automatically.

Project Budget
Website Redesign
PM: Priya Shah · In progress
Variance
$-650.00
Planned
$36,200.00
Actual
$36,850.00
Variance
$-650.00
Over-budget lines
4
Design
$6,000.00
Development
$22,200.00
Over by 1200
Content
$1,900.00
QA
$2,600.00
Over by 100
Ops
$1,600.00
Contractors
$1,500.00
Software
$1,050.00
Over by 150
Line itemCategoryPlannedActualΔ
Wireframes + prototypesDesign$4,800.00$4,200.00+$600.00
Brand assetsOVERDesign$1,500.00$1,800.00$-300.00
Frontend buildDevelopment$12,000.00$11,400.00+$600.00
Backend + APIsOVERDevelopment$9,000.00$10,800.00$-1,800.00
CopywritingContent$2,200.00$1,900.00+$300.00
QA + testingOVERQA$2,500.00$2,600.00$-100.00
DevOps + hostingOps$1,800.00$1,600.00+$200.00
Freelance SEOContractors$1,500.00$1,500.00+$0.00
SaaS + toolsOVERSoftware$900.00$1,050.00$-150.00

Who this template is for

  • Project and program managers
  • Agency leads and freelancers
  • Anyone reporting to stakeholders

How to use it

  1. 1.Enter the project, PM and current status.
  2. 2.Add every line item with planned and actual amounts.
  3. 3.Rows going over budget flip to red with an OVER tag.
  4. 4.Variance and over-budget count appear in the header.
  5. 5.Download PDF or CSV.

Frequently asked questions

How is variance calculated?

Planned minus actual. Positive means under budget, negative means over.

Is anything saved?

No — everything stays in your browser.

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