Restaurant Budget Template

Track sales, food cost, labor and overhead in one clear monthly view. Live profit and loss calculation. Download PDF or Excel (CSV).

Restaurant Budget
Rossi's Kitchen
July 2026

Revenue

Food Sales$42,000.00
Beverages$12,500.00
Delivery$4,800.00
Catering$2,600.00
Total revenue$61,900.00

Expenses

Payroll$18,000.00
Food Costs$15,600.00
Rent$6,000.00
Utilities$1,800.00
Insurance$950.00
Marketing$1,200.00
Repairs$700.00
Cleaning Supplies$480.00
Licenses & Fees$350.00
Other Expenses$650.00
Total expenses$45,730.00
Net Profit
$16,170.00
Prime cost: $33,600.00
Food cost %: 25%

Who this template is for

  • Restaurant owners and operators tracking monthly P&L
  • New restaurateurs building their first budget
  • Franchisees reporting to head office

How to use it

  1. 1.Enter your restaurant name and the month you're budgeting.
  2. 2.Fill in each revenue stream — food, beverages, delivery, catering.
  3. 3.Fill in every expense line. Prime cost and food-cost % update live.
  4. 4.Download PDF to print or share, or Excel (CSV) to keep working in Sheets.

Frequently asked questions

Which currency does this use?

Pick any of USD, EUR, GBP and more using the currency selector in the sidebar. Totals reformat immediately.

What is prime cost?

Prime cost = payroll + food cost. Keeping it under ~60% of revenue is a common industry target.

Is my data saved?

No — everything stays in your browser. Nothing is uploaded to a server.

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