Free Inspection Tag Template

Printable inspection and equipment tags for monthly checks, maintenance logs and 'Do Not Use' notices. Standard 3⅛ × 6¼ inch tag size, 2 per sheet, with a punch hole for a zip tie or wire.

  • 100% free
  • Instant PDF & PNG download
  • No sign-up or account needed
INSPECTED
Equipment: ________
Date: ________
By: ________
Next due: ________
☐ PASS ☐ FAIL
INSPECTED
Equipment: ________
Date: ________
By: ________
Next due: ________
☐ PASS ☐ FAIL

Who this template is for

  • •Facility & maintenance teams
  • •Fire extinguisher checks
  • •Workshops & warehouses
  • •Rental equipment

How to use it

  1. 1.Pick your label sheet size (we match common Avery® sizes) or set a custom label size, rows and columns.
  2. 2.Type your text once to fill every label — or switch to a list and give each label its own text.
  3. 3.Use 'Start at label #' to skip labels already used on a partly used sheet.
  4. 4.Add a logo, choose a style and color, and turn outlines off before printing on real label sheets.
  5. 5.Download the PDF and print at 'Actual size' (100%) — never 'Fit to page' — on the matching sheet.

Frequently asked questions

Is this an official fire extinguisher service tag?

No. Use it for internal monthly visual checks and maintenance records. Annual service tags must be issued by a licensed fire-protection company under your local fire code.

How do I make the tag last?

Print on heavy cardstock or waterproof tag stock, add a reinforcement ring around the hole and attach with a zip tie.

Will these line up with my Avery label sheets?

Yes — our sheet presets use the same label size, layout and margins as popular Avery® sheets (5160, 5163, 5164, 5167, 5395, 22807 and more). Download the PDF, then print at 'Actual size' / 100% scale. Do a test print on plain paper and hold it against your label sheet before printing on labels.

My label size isn't listed — can I make a custom size?

Yes. Choose 'Custom sheet' and enter the label width and height, the number of columns and rows, the gaps between labels and the top/left margins (from your label packaging). Or choose 'Single label' to export just one label at its exact size for a label printer, Cricut or sticker shop.

Can each label have different text?

Yes. Switch to 'Different text on each label' and type one label per block (leave an empty line between labels). It works like a simple mail merge — paste a list of names or addresses.

Is this inspection tag template free?

Yes — 100% free, no sign-up and no watermark. Download unlimited PDFs and PNGs.

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