Free Work Order Template

Create a professional work order with job site details, scope of work, parts, labor and sign-offs. Totals add up automatically — download a PDF or Excel copy.

  • 100% free
  • Instant PDF & Excel download
  • No sign-up or account needed
Work Order
ProFix Maintenance Co.
WO # WO-2026-118
Date: 2026-11-03
Due: 2026-11-05
Customer: Greenleaf Café
Phone: (555) 410-2290
Job site: 88 Oak Avenue, Portland, OR
Assigned to: Marcus Hill
Priority: High
Scope of work

Diagnose and repair walk-in cooler not holding temperature. Replace faulty parts and test for 2 hours.

Parts / materialsQtyUnitAmount
Condenser fan motor1$145.00$145.00
Thermostat control1$62.00$62.00
Labor (3 hrs × $85.00)$255.00
Subtotal$462.00
Tax (0%)$0.00
Total$462.00
Technician signature / date
Customer approval — work completed / date

Who this template is for

  • •Contractors, handymen and repair techs
  • •Property and facility maintenance teams
  • •HVAC, plumbing and electrical shops
  • •Auto repair and IT service businesses

How to use it

  1. 1.Enter your company, work order number and dates.
  2. 2.Add the customer, job site and who's assigned.
  3. 3.Describe the scope of work.
  4. 4.List parts and materials, then labor hours and rate.
  5. 5.Download the PDF for signatures, or Excel for your records.

Frequently asked questions

What is a work order?

A document that authorizes and describes a job — what needs doing, where, by whom, and the parts and labor involved.

Is a work order the same as an invoice?

No. A work order is created before or during the job; an invoice requests payment after. Many businesses turn a finished work order into an invoice.

What should a work order include?

A number, dates, customer and site details, scope of work, assigned technician, parts, labor, totals and sign-off lines.

Is this work order template free?

Yes. Edit online and download a PDF or Excel copy with no sign-up.

Next steps

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