Free Timesheet Template

Log start and end times, breaks and notes for each day. Total hours, overtime and gross pay calculate automatically — then download a signed-ready PDF or Excel timesheet.

  • 100% free
  • Instant PDF & Excel download
  • No sign-up or account needed
Timesheet
Acme Services LLC
Week of Nov 2 – Nov 8, 2026
Employee: Jordan Smith
Position: Technician
Manager: Taylor Brooks
Hourly rate: $22.00
DayDateStartEndBreakHoursNotes
Monday09:0017:3030 min8.00
Tuesday09:0017:3030 min8.00
Wednesday09:0017:3030 min8.00
Thursday09:0017:3030 min8.00
Friday09:0017:3030 min8.00
Saturday0.00
Sunday0.00
Total hours40.00
Regular hours40.00
Overtime hours (×1.5)0.00
Regular pay$880.00
Overtime pay$0.00
Gross pay$880.00
Employee signature / date
Manager approval / date

Who this template is for

  • •Hourly employees tracking their week
  • •Small business owners and payroll managers
  • •Contractors and freelancers billing by the hour
  • •Caregivers, cleaners and part-time staff

How to use it

  1. 1.Enter the company, employee, position and pay period.
  2. 2.Set the hourly rate and when overtime starts (40 hours a week is common in the U.S.).
  3. 3.Fill in start time, end time and unpaid break for each day.
  4. 4.Check total hours, overtime and gross pay at the bottom.
  5. 5.Download the PDF to sign, or the Excel copy for payroll.

Frequently asked questions

How do I calculate hours worked?

Subtract the start time from the end time, then subtract unpaid breaks. This timesheet does it for you, including overnight shifts.

When does overtime start?

Under the U.S. federal rule, non-exempt employees earn overtime after 40 hours in a workweek, usually at 1.5× pay. Some states also have daily overtime, so check your local rules.

Can I use this as a biweekly timesheet?

Yes. Click "Add day" to add the second week and set overtime to match your pay rules.

Is this timesheet template free?

Yes. Edit online and download a PDF or Excel copy with no sign-up.

Next steps

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