Business Budget Template

Revenue lines and expense categories side by side with planned vs actual and gross margin.

Business Budget
Northwind Studio
Q4 2026
Gross margin
38%
Revenue
$63,600.00
planned $63,000.00
Expenses
$39,690.00
planned $38,000.00
Gross profit
$23,910.00
vs plan
$-1,090.00
Revenue lines
LinePlannedActual
Recurring subscriptions$42,000.00$44,200.00
Services$18,000.00$15,800.00
Other$3,000.00$3,600.00
Total$63,000.00$63,600.00
Expenses by category
Payroll$22,400.00
Over by 400
Rent$3,200.00
Marketing$7,100.00
Over by 1100
Software$2,650.00
Over by 250
COGS$2,010.00
Over by 210
Insurance$900.00
Utilities$480.00
Travel$950.00

Who this template is for

  • Founders and operators
  • Finance leads at small teams
  • Consultants planning quarters

How to use it

  1. 1.Set the business name and period.
  2. 2.Add every revenue line with planned and actual amounts.
  3. 3.Add expenses with a category — the right panel groups them.
  4. 4.Gross margin and vs-plan variance are calculated live.
  5. 5.Download PDF or CSV.

Frequently asked questions

Where does COGS go?

Add expense rows with category 'COGS' — the category groups them under expenses. Gross margin is Revenue - Expenses in this simplified view.

Is anything saved?

No — everything stays in your browser.

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