Medical Excuse Letter Template

Explain a missed day or upcoming absence because of illness, surgery or a medical appointment. Written by you for your employer or school — attach a doctor's note when you have one.

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  • Instant PDF download
  • No sign-up or account needed
Jane Doe
jane@example.com · (555) 123-4567 · Springfield, MA
Michael Chen
Store Manager
Acme Corp
Re: Medical Absence – October 26 to October 28, 2026
Dear Michael,

I am writing to let you know that I was unable to work from Monday, October 26 through Wednesday, October 28, 2026, due to a medical condition that required rest and treatment.

I have attached a note from my healthcare provider confirming these dates. I am feeling better and expect to return to my regular schedule on Thursday, October 29.

I am sorry for any inconvenience my absence caused, and I will catch up on any missed work as soon as I am back. Please let me know if you need anything else from me.

Thank you for your understanding.

Sincerely,
Jane Doe
Sales Associate, Acme Corp

Who this template is for

  • •Employees explaining a sick day or medical absence
  • •Parents excusing a child from school
  • •College students missing classes or exams
  • •Anyone requesting time off for an appointment

How to use it

  1. 1.Add your name, contact details and the date.
  2. 2.Address it to your manager, HR, teacher or school office.
  3. 3.List the dates you missed or will miss.
  4. 4.Give a short reason; you do not need to share private details.
  5. 5.Mention any attached doctor's note, then download the PDF.

Frequently asked questions

Is this the same as a doctor's note?

No. This is a letter you write yourself. Only a licensed healthcare provider can issue a real doctor's note, which you can attach to this letter.

How much medical detail should I share?

Very little. "A medical condition" or "a scheduled procedure" is usually enough. You are not required to share a diagnosis.

Can parents use this for school?

Yes. Address it to the teacher or school attendance office and include your child's name, grade and the dates missed.

Is this letter free?

Yes, 100% free with instant PDF download and no sign-up.

Next steps

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