Resignation Letter Template

A simple, professional resignation letter that keeps the door open. Add your last day, edit the message and download a PDF ready to sign.

  • 100% free
  • Instant PDF download
  • No sign-up or account needed
Jane Doe
jane@example.com · (555) 123-4567 · Springfield, MA
Michael Chen
Human Resources Manager
Acme Corp
Re: Resignation – Marketing Coordinator
Dear Michael,

I am writing to formally resign from my position as Marketing Coordinator at Acme Corp. My last day will be Friday, November 21, 2026, in line with my one-month notice period.

I am grateful for the opportunities I have had to grow here and for the support of my colleagues.

I am happy to help with the handover, document my current work and assist in training a replacement.

Thank you again, and I hope to stay in touch.

Kind regards,
Jane Doe

Who this template is for

  • •Employees resigning from any job
  • •Staff with a one-month or custom notice period
  • •Teachers and nurses resigning mid-contract
  • •Anyone leaving on good terms

How to use it

  1. 1.Fill in your contact details and today's date.
  2. 2.Address the letter to your manager or HR.
  3. 3.State your position and your final working day.
  4. 4.Thank your employer and offer to help with handover.
  5. 5.Download the PDF, sign it and keep a copy.

Frequently asked questions

What is the difference between a resignation letter and a two weeks notice?

A two weeks notice is a resignation letter with a two-week notice period. A resignation letter can use any notice period your job requires.

What should a resignation letter include?

Your position, last day of work, a short thank-you and an offer to help with the transition.

Is this resignation letter free?

Yes, 100% free with instant PDF download and no sign-up.

Next steps

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