Send buyers a preliminary invoice before goods ship — for deposits, import licenses, customs and letters of credit. Add HS codes, Incoterms, validity date and shipping details; totals calculate automatically.
| Proforma # | PF-2026-031 |
| Date | 2026-11-04 |
| Valid until | 2026-12-04 |
| Incoterms | FOB Liverpool |
| HS code | Description | Qty | Unit | Amount |
|---|---|---|---|---|
| 6302.21 | Cotton bed sheet set, queen | 200 | $18.50 | $3,700.00 |
| 6302.60 | Terry bath towel, 70×140 cm | 400 | $6.25 | $2,500.00 |
Sea freight · Est. ship date Dec 10, 2026 · Gross weight 420 kg · 18 cartons
50% deposit to confirm order, balance before shipment. Bank transfer.
This is a proforma invoice — a quotation of goods to be shipped. It is not a demand for payment and not a tax invoice. Final commercial invoice issued on shipment.
A proforma invoice is a preliminary bill sent before goods are delivered. It tells the buyer exactly what they'll get and the final cost, so they can approve the order, pay a deposit or arrange import paperwork.
Generally no — it's a good-faith estimate, not a demand for payment. Once goods ship, you send a final commercial or tax invoice.
Both show prices, but a proforma looks like a final invoice and includes shipping, customs and payment details. It's typically sent after the buyer has agreed to buy.
Yes. Edit online and download a PDF or Excel file with no sign-up.
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