Meeting Minutes Template

Record who attended, what was discussed, decisions made and who owns each action item. Fill in the form and download clean, professional meeting minutes as a PDF.

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Northwind Marketing Co.

Meeting Minutes

Weekly Team Meeting

Date
Time	10:00 AM – 10:45 AM
Location	Conference Room B / Zoom
Meeting leader	Sarah Kim
Minutes taken by	David Ortiz

Attendees

Present: Sarah Kim, David Ortiz, Priya Shah, Marcus Allen, Emma Wright

Absent: Jake Turner

Agenda & discussion

1. Review of last week's action items
Website launch checklist is complete. Client onboarding guide still in review.
2. Q4 campaign planning
Team agreed on a holiday email series and two social campaigns. Budget approved at $8,000.
3. Hiring update
Two finalists for the designer role; final interviews scheduled for next week.

Action items

Task	Owner	Due	Status
Draft holiday email series	Priya Shah	Nov 4	Open
Finalize onboarding guide	Marcus Allen	Oct 31	In progress
Schedule designer interviews	Sarah Kim	Oct 30	Open

Meeting adjourned at 10:42 AM. Next meeting: Next Monday, 10:00 AM.

Recorder – David Ortiz

Approved by – Sarah Kim

Who this template is for

•Team leads running weekly meetings
•Boards, HOAs, clubs and nonprofits
•Project managers tracking action items
•School, church and committee secretaries

How to use it

1.Enter the organization, meeting title, date, time and location.
2.List who was present and absent.
3.Add each agenda topic with a short summary of the discussion.
4.Add action items with an owner, due date and status.
5.Note when the meeting ended and the next date, then download the PDF.

Frequently asked questions

What should meeting minutes include?

The date, time and place, attendees and absentees, each agenda item with key discussion points and decisions, action items with owners and deadlines, and when the meeting adjourned.

How do you write meeting minutes?

Keep notes short and factual: record decisions and actions rather than every word. Use the agenda as your outline and share the minutes within 24 hours.

Who takes the meeting minutes?

Usually a secretary, assistant or a rotating team member. Their name goes in the "Minutes taken by" field.

Is this meeting minutes template free?

Yes. Edit online and download the PDF with no sign-up, email or card.